Skip to main content

Employer heading

University Hospitals of Derby and Burton NHS Foundation Trust logo
Please wait, loading

Senior Payroll Officer

Band 4

Main area
Payroll
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
320-TWS-0377-H
Site
London Road Communtiy Hospital
Town
Derby
Salary
£21,892 - £24,157 pa
Salary period
Yearly
Closing
24/06/2021 23:59
Interview date
08/07/2021

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds.  All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

Job overview

An opportunity has arisen in the Payroll Department for an enthusiastic, motivated individual to join our team as a Senior Payroll Officer, working a long side a team of 18 exceptional Payroll staff.

The Pay & Pensions Department provides the in house Payroll and Pension facility for over 12000 members of staff. We produce around 120,204 payslips per annum. This includes both weekly and monthly payrolls.

Our aim is to ensure all staff are paid correctly and deadlines are met and that information provide to employees and customer service is to the highest standards.

You  will be required to action information and data provided by the Trust in electronic and manual form and in accordance with the Trust policies and procedures to ensure the provision of payment of salaries is accurate and that deadlines are achieved.

Main duties of the job

As a Senior Payroll Officer in the team, you will be responsible along with other Pay Clerks for a section of payroll and the day to day processing, inputting and calculation associated with providing an excellent payroll service. You will be required to ensure we comply with NHS National terms and conditions of service, Medical  & Dental and the local Trust terms and conditions of employment.  You will also be required to perform standard office/clerical duties on a daily basis including data input on a bespoke Payroll/HR system called ESR and Allocate E-Rostering System.

You will be expect to have a good working knowledge of payroll, including, PAYE, NI, SSP, SMP, there will also be on the job training available with support from colleagues. An online e-training course is available for the Payroll System ESR as well as offsite training days if appropriate.

Working for our organisation

Key facts about our Trust:

  • Every day our hospitals see more than 4,000 outpatients
  • We see more Trauma & Orthopaedic outpatients than any other Trust – over 3,300 per week
  • An average 860 patients are seen in A&E every day – the 6th largest in the country
  • Our hospitals admit more than 220 emergency patients every day
  • We carry out more planned surgical operations than any other Trust in England with almost 50,000 operations taking place in our 52 operating theatres
  • We are one of only 5 Trusts nationally with more than 50 operating theatres
  • We carry out more than 300 elective procedures each working day
  • We employ 12,000 staff across our 5 hospital sites
  • We have a Director of Allied Health Professionals who is committed to provide leadership, progression and direction to AHPs

Previous payroll experience is essential - applicants who do not have the necessary experience need not apply.

Previous applicants need not apply.

Closing date: 24 June 2021

Interview date: 8 July 2021

Detailed job description and main responsibilities

It is vital that you are reliable, self-motivated, organised, have excellent communications, numerical and literate skills. You will be able to organise and prioritise your workload to ensure all the work is completed in conjunction with the deadlines. You should be able act on own initiative and have a mature attitude to work. Ideally you will have NHS, HMRC, ESR and National Terms and Conditions of Service  and Medical and Dental knowledge and experience. Knowledge of Allocate E-Rostering and Giltbyte E-Expenses would be desirable.

  • To have full knowledge of all statutory regulations, payment and calculations relating to Payroll, keeping up to date with any changes, to ensure correct payment/ deductions are made to employee’s in line with legal requirements, and able to give advice, training and guidance to other team members.
  • To perform high level administration work which includes information and data provided by the Trust in electronic and manual form and in accordance with the Trust polices and procedures to ensure the provision of payment of salaries is accurate and that deadlines
    are achieved.
  • To perform at a senior level in relation to pay, responsible for paying a specific varied group of staff in order to meet NHS Terms and Conditions and Trust terms and conditions of employment.
  • Liaise with external agencies such as Inland Revenue, Department of work and Pensions, Banks, Building Societies and Solicitors to provide information as required relating to employees pay in a timely and efficient manner.
  • Liaise with staff of all disciplines including Senior Managers on matters relating to pay promptly and efficiently ensuring a high standard of customer service and a professional image at all times.
  • Responsible for monitoring, recording and checking of overpayments to employees including calculations and ensuring correct administration procedures are adhered to.
  • Dealing with underpayments including calculating payments to be made by cheque and chaps ensuring this is reclaimed in the following months
  • To participate in Drop in Days and Staff Inductions to help employees discuss any queries they have regarding their pay.
  • To work on (MAPS) E-Rostering entering new starters, change of hours and terminations and perform general administrative duties required to ensure that MAPS is kept up to date and accurate.
  • Systematically following laid down procedures, ensuring that working practices and checking protocols are consistent with the requirements on internal and external agencies, meeting agreed quality standards.
  • To undertake the day to day tasks to assist the Payroll Team Leader and Manger with:-
    1. To ensure the accuracy in calculation and input.
    2. To ensure training and development of staff in relation to their personal objectives and development plans.
    3. Ability to process payments including running and printing basic reports including ESR (Discovery) and Excel
    4. Ability to upload data into ESR via Web-ADI (excel spreadsheet).
    5. The checking of sickness, maternity, Paternity, new starters, terminations, change of hours etc in order to meet the Trust standard.
    6. Liaise with HR colleagues when errors or omissions occur
    7. The preparation and entering of pay cancellations into ESR
  • To undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post defined, subject to the proviso that appropriate training and support is given 

Person specification

Communication & Relationships

Essential criteria
  • Establish and Maintain working relationships, Sensitive Information, Team Work

Knowledge & Experience

Essential criteria
  • Pay Knowledge, Data Protection & Confidentiality
Desirable criteria
  • Acute setting demonstrable experience, HMRC ,ESR, Allocate, Giltbyte

Analytical & Judgemental Skill

Essential criteria
  • Good Analytical, Numerical Skills

Planning & Organisational

Essential criteria
  • Planning workloads

Physical Skills

Essential criteria
  • Good Keyboard and PC & Good Social Skills
Armed Forces CovenantNo smoking policyMindful employer.  Being positive about mental health.Disability confident employerArmed Forces Covenant (Silver Award)Step into health

Applicant requirements

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here. It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here. Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead. It’s cheaper to apply for and you do not need to pay the annual immigration health surcharge

Documents to download

Apply online now

Further details / informal visits contact

Name
Miss Shar Tomlinson
Job title
Deputy Workforce Systems Manager
Email address
shar.tomlinson@nhs.net
Telephone number
01332 258098

If you have problems applying, contact

Address
Recruitment Team, Workforce Management
Training Centre
Rehab Block
Level 3
Derby
Derbyshire
DE22 3NE
Telephone
01332 786652 / 07385 367222