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University Hospitals of Derby and Burton NHS Foundation Trust logo
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Co-ordination Centre Assistant

Band 3

Main area
Administration
Grade
Band 3
Contract
Fixed term: 12 months
Hours
Full time - 37.5 hours per week
Job ref
320-SURG-0538-A
Site
Royal Derby Hospital
Town
Derby
Salary
£20,330 - £21,777 pa
Salary period
Yearly
Closing
29/06/2022 23:59
Interview date
13/07/2022

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds.  All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

Job overview

We are looking to appoint a Coordination Centre Assistant to support our busy team in the Coordination Centre. The co-ordination centre manages and maintains the rotas and theatre schedules for 400 Drs in the Division of Surgery, Diagnostics & Anaesthetics.

The successful postholder will be responsible for the rotas of medical staff group and will be supported in rota development and management.

The postholder will manage and maintain the locum request systems, be responsible for the maintenance of doctors’ absence records and personal files. The postholder wills provide assistance and support to the Medical Staffing Administrators and Rota and Theatre Coordinators as necessary.

We are looking for a flexible person with a pro-active approach and a keen eye for detail who will build good relationships with key stakeholders. The ability to work to deadlines and deal with competing priorities is vital.  Experience with rotas and recruitment and a Human Resources background would be advantageous but not necessary

The potholder will be expected to work the following ours on a rotational basis:

  • 7:30 am – 3:30 pm
  • 8:00am - 4:00pm
  • 9:00am – 5:00pm
  • 9:30am – 5:30pm

Prospective candidates are strongly encouraged to talk informally to Sahdia Ansar about the role.

Main duties of the job

  • We are looking for an enthusiastic and highly motivated individual to embrace and develop this interesting role. 
  • You must be an effective communicator and possess excellent IT skills, Microsoft Word and Excel to help provide an efficient medical staffing service for the Surgical Division. Experience with rota software would be advantageous.
  • This role will involve the collection and dissemination of information to ensure prompt production of rotas, taking into account annual, study and special leave whilst ensuring clinical commitments and targets are delivered. This is a challenging and fast paced role. Experience in rota development would be an advantage but not necessary. A pro-active and organised approach to work is essential along with the ability to build good working relationships with Junior and Senior Doctors, Management Teams and external departments.

Closing date: 29th June 2022

Interview date: 13th July 2022

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

  • A variety of flexible working options
  • Development opportunities, including both professional and leadership development
  • On-going support through every step of the way from recruitment to when you join our team and beyond.
  • A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

  • Our hospitals see more than 4,000 outpatients daily
  • We see more Trauma & Orthopaedic outpatients than any other Trust – over 3,300 per week
  • An average 860 patients are seen in A&E every day – 6th largest in the country
  • Our hospitals admit more than 220 emergency patients daily.
  • We carry out more planned surgical operations than any other Trust in England with almost 50,000 operations taking place in our 52 operating theatres
  • We are one of only 5 Trusts nationally with more than 50 operating theatres
  • We carry out more than 300 elective procedures each working day

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Person specification

Skills and Experience

Essential criteria
  • Must have experience working in busy Occupational Health Department, dealing with a wide range of communications.
  • Ideally will have knowledge of using Cohort software package
  • Ideally will have knowledge of using TRAC

Employer certification / accreditation badges

Armed Forces CovenantNo smoking policyMindful employer.  Being positive about mental health.Disability confident employerArmed Forces Covenant (Silver Award)Step into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Sahdia Ansar
Job title
Coordination Centre Team Leader
Email address
sahdia.ansar@nhs.net
Telephone number
01332 788992

If you have problems applying, contact

Address
Recruitment Team, Workforce Management
Training Centre
Rehab Block, Level 3
Royal Derby Hospital
Derby
Derbyshire
DE22 3NE
Telephone
01332 783342 / 07385 367225